Privacy Policy

Privacy Policy

Last updated: 13/11/2025

1. Introduction

Bright Adventures Wrapcare ("we", "us", "our") is committed to protecting the privacy and security of the personal information we hold about children, parents/carers, staff, and other individuals.

This Privacy Policy explains what personal data we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Organisation name: Small Explorers LTD, Bright Adventures

Address: Courtwood Primary School, Courtwood lane CR0 9HX

Email: brightadventures-wrapcare@outlook.com

Telephone: 07594 461276

We are the data controller for the personal information we process, unless otherwise stated.

3. The Information We Collect

We may collect and process the following types of personal information:

For Children

• Name, date of birth, gender
• Medical and health information (including allergies and dietary needs)
• Emergency contact details
• Attendance records
• Behavioural, learning and development notes
• Photographs (with parental consent)

For Parents/Carers

• Names and contact details (address, email, phone)
• Relationship to the child
• Payment and invoicing information
• Communication preferences

For Staff and Volunteers

• Personal and contact details
• Employment history and references
• DBS check information
• Qualifications and training records

4. How We Use Personal Information

We use personal data to:

• Provide childcare and wraparound services
• Safeguard and promote children’s welfare
• Communicate with parents/carers
• Manage invoices, fees, and funding
• Meet legal and regulatory obligations (e.g., Ofsted, local authority, HMRC)
• Maintain health and safety records
• Support staff management and training

5. Lawful Bases for Processing

We process personal data under the following lawful bases:

• Contract: To fulfil our obligations to parents/carers and staff.
• Legal Obligation: To comply with childcare, safeguarding, and employment laws.
• Vital Interests: To protect a child or individual in an emergency.
• Consent: For optional activities, photographs, and communications.
• Legitimate Interests: For running and improving our services.

6. Sharing Personal Information

We may share information with:

• Local authorities (for safeguarding, funding, or educational purposes)
• Ofsted (for inspections and compliance)
• Health professionals (if required for a child’s well being)
• HMRC and payroll providers (for staff purposes)
• IT or software providers (to manage bookings or payments securely)

We will not share personal data with any third parties for marketing purposes.

7. Data Retention

We only keep personal data for as long as necessary to fulfil the purposes it was collected for, including legal or regulatory requirements.

For example:

• Children’s records – typically retained for 3 years after the child leaves the setting (or longer if required for safeguarding).
• Financial records – 6 years for HMRC compliance.
• Staff records – 6 years after employment ends.

8. Data Security

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, or alteration. This includes secure digital storage, password protection, and staff data protection training.

9. Your Rights

Under the UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate information
• Request deletion of data (where legally permissible)
• Object to or restrict certain processing
• Withdraw consent (where applicable)
• Lodge a complaint with the Information Commissioner’s Office (ICO):
• https://ico.org.uk/make-a-complaint/

10. Contact Us

If you have any questions or concerns about how we use your information, please contact:

Data Protection Lead: Samantha Blakeman

Email: Smallexplorers@outlook.com

Telephone: 07542 610958

Address: Bright Adventured Wrapcare, Courtwood Primary School, Courtwood Lane, CR0 9HX